Research & Economic Development

Office of the Vice Chancellor

News & Announcements

NIH Electronic Administrative Supplements Pilot

Posted Jan 17, 2012

eRA Enhancements: Electronic Submission of Administrative Supplements Pilot  Begins Feb. 1; January 19 Downtime for eRA Commons

Tuesday, January 17, 2012

eRA will deploy software updates to enhance various sections of Commons as part of its January system-wide release this week. The updated functionality will be available to users Friday, January 20.

eRA Commons will be unavailable beginning at 9 p.m. ET Thursday, January 19 until about 7 a.m. ET Friday, January 20 to deploy this release.

The highlight of this release is:

Submitting and Tracking Administrative Supplement Requests Electronically As you may be aware, NIH is piloting two programs for the electronic submission of administrative supplement (non-competing Type 3) requests, one through a "streamlined system" in the eRA Commons and one through for the benefit of researchers at system-to-system institutions. The open pilot programs will begin on February 1, 2012 (See NIH Guide Notice NOT-OD-12-024).

 eRA will be implementing changes to provide grantees the ability to create, edit, and submit an electronic version of the administrative supplement request using the eRA Commons. Whether submitted through the eRA Commons or through the portal, users will be able to track the administrative supplement requests in eRA Commons.

 These new options are open to all grant types (with the exception of complex grants) and we encourage anyone already planning to submit a supplement to try it.  It is fast and easy.  Submitting through eRA Commons streamlines the process since you will find much of the application pre-populated with information from the parent grant data while you are guided step by step through the rest of the application.  Submitting through allows users to leverage the same process used for competing grant application submissions – an especially nice feature for system-to-system users.

Not yet ready to try it?  Not to worry. The traditional “paper” process is still available if you wish. 

The electronic submission of administrative supplement (non-competing Type 3) requests is the next step in moving to a fully electronic submission process. 

Joe Schumaker

eRA Communications

Division of Communications and Outreach

NIH Office of Extramural Research