Requesting a PeopleSoft page is the first step in UMKC’s grant application process—and it’s a requirement for every new or transferring proposal that needs a university signature.

PeopleSoft is the university tool to manage and track your research and service projects throughout the life of a grant—from application to closeout.

How to Request a PeopleSoft Signature Page

Many departments’ fiscal officers create PeopleSoft pages for their researchers. If yours does not, follow the steps below to request one from us.

1. The principal investigator (PI) or assignee logs in to make the request.
2. Provide the information requested, which includes:
   • contact information
   • proposal information (title, abstract, keywords)
   • percent effort for PI and key personnel
   • a link to the RFP, if available
   • proposal due date
   • sponsor and subdirectorate
   • research compliance, if applicable
   • departmental ID number (check with Fiscal Officer for correct sponsored project deptID
3. Upload your proposal budget when prompted. We can’t process proposals until we receive budget information.
4. Upload your agency guidelines or Request for Proposal (RFP).
5. Your PeopleSoft Signature Page will be emailed to you as a printable PDF document. Sign and secure the signatures of your chair and dean as well as the signatures of your co-investigators’ and their deans and chairs.
6. Submit your signed PeopleSoft Signature page, detailed budget, and sponsor's requirements to ORS no less than 5 business days before your sponsor’s deadline. Original signatures are not required. Faxes and scanned copies are acceptable.
7. Submit your full proposal to ORS no less than 2 business days before your sponsor’s deadline, in the condition required by your sponsor. If applicable, submit your subcontractor letters of intent, budgets, scopes of work and financial disclosures.  The policy memo regarding the last two requirements can be found at this link.
8. Signed PeopleSoft Signature pages expire 60 days after they are received in ORS.

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Frequently Asked Questions about PeopleSoft Pages

1.  Who needs to sign PeopleSoft Signature Pages?

Faculty who are named as Principal Investigator (PI), co-PI, co-Investigator, or Key Personnel are expected to sign the pages.  The respective Chairs and Deans are also expected to sign prior to submitting the pages to the Pre Award office.

2.  I'm working with a co-PI in another school.  Do they have to see the PeopleSoft Pages, as well?

Yes, any proposal that involves multiple schools must have signatures from the Chairs and Deans of all the schools represented in the proposal.  Fiscal Officers of all the schools involved should be consulted when developing the budget, or at a minimum, made aware of the proposals so they have a chance to review their portion of the budget prior to the submission of the proposal to the sponsor.

3.  I am working with a faculty member in another school but they are not a co-PI or a co-Investigator.  What role do I give them in PeopleSoft?

Using the PeopleSoft term "Key Personnel" will cause signature lines to be generated for those participants in a grant funded project. 

4.  I am not asking for Salary in my project budget.  Is there anything I need to do internally about this?

While we expect that all the expenses related to a grant project be included in the sponsor's budget, there can be legitimate reasons why they are  not.  For example, faculty who's salary is over the NIH salary cap still need to be reflected in a cost sharing budget so that the appropriate documentation of effort occurs.  The creation of a cost share budget is required in this instance.  The cost shared expenses are entered into the budget portion of the PeopleSoft Pages.  If your fiscal officer is uncertain how to do this, they can contact the Pre Award office for assistance with this.

5.  I have an sponsor's Face Page to be signed.  What do I need to submit to get this done?

Before a face page can be signed, we should get the entire proposal, in the condition required by the sponsor.  That means if it is an electronic submission, we should get the electronic proposal packet, ready to submit.  If it is a paper submission, we should get the proposal ready to print and sign.  PeopleSoft pages should have been received 5 business days prior to the sponsor's deadline.  The proposal should have been received 2 business days prior to the sponsor's deadline.

6.  I have continuous submitting privileges at NIH.  I submitted my PeopleSoft pages for signature for my R01 deadline of February 5th but I am not going to submit my proposal to NIH until May.  Is that acceptable?

Since signed PeopleSoft pages are only valid for 60 days, it would be best do submit your signed pages closer to the May date when you are going to submit the proposal.  Remember that the 5 business day rule for receipt of signed pages still applies, along with the 2 business day rule for receipt of the application, ready to submit.