IACUC, as part of its Occupational Health & Safety Program, requires that all people who work with or in the close proximity of laboratory animals be assessed for any risk that this may expose them too.
This assessment, within HIPAA privacy constraints, is made as follows:
- Anyone who will be in contact with laboratory animals must report a History of Animal Exposure.
- 'Anyone' includes researchers, laboratory assistants, students and all supporting staff, including cleaning crews and other maintenance personnel who, as part of their regular or occasional duties, will be in contact with laboratory animals.
- It is the responsibility of Supervisors, Principal Investigators and ORS Managers and Administrators to assure that, in addition to themselves, all their staff and students comply with this reporting requirement.
- The IACUC Administrator and select others have access to review that you have complied with this requirement.
Note that these persons will have no access to your animal exposure history, thereby complying with HIPAA restrictions on privacy.
- Reporting on your History of Animal Exposure is done On-Line so that only the medical history reviewer will have access to any medical information that requires review.
- The medical reviewer, currently a UMKC Nurse, contracted to the UMKC IACUC for this duty, will receive an email that a new report is ready for review.
This email will only identify your name. No medical information is transmitted by email.
- The medical reviewer will require a restricted and secure Log-In to access the database with the information that you submitted On-Line.
- Reviews that do not reveal any significant risks associated with working with laboratory animals result in a database entry to that effect.
- At that time, you will receive an automated email describing this conclusion.
If you are supervised in your work with animals, please share this report with your supervisor.
- You will be contacted by the medical reviewer in case your information reveals the existence of significant risk associated with you working with animals. This information, depending on its medical nature, characteristics, circumstances and risks, will be provided to you by one of the following methodologies, solely at the discretion of the medical reviewer:
- You may receive an email with information about precautions that you should take in working with laboratory animals.
Such an email may instruct you to tell your supervisor of specific instructions or precautions that should be taken (without any disclosure of the medical grounds for such actions).
- You may receive a phone call in case additional information is necessary to assess risk, if any.
- Other precautionary or preventative actions may be taken by the medical reviewer if deemed necessary based on the information you have provided, fully complying with HIPAA restrictions.
- Irrespective of the conclusion of the medical review, the IACUC Administrator and others in administratively responsible positions for IACUC and LARC performance and compliance, have no access to any of the confidential information you provide in the Animal Exposure report.
- Their access is limited to your name, the date that you submitted the report, and the date that it was reviewed.
This access will allow IACUC to demonstrate that you are fully compliant with OH&S Program regulations, while complying with HIPAA restrictions.
Instructions for non-UMKC users:
- If you are a member of the UMKC community (researcher, faculty, staff, student), use your Single-Sign-On to log-in.
- If you are not a member of UMKC but have created or been given a ORS log-in, use that log-in information.
- If you are not a member of UMKC and have never logged in to any ORS web service:
- Select your own username of at least 6 keystrokes, case-insensitive;
- In case you select a duplicate username, you'll be offered the opportunity to select another one.
- Select a case-sensitive password following the rules specified below.
The rules that apply to a new case-sensitive password:
- Password length: at least 8 keystrokes (and not more than 120 keystrokes) without any spaces;
- Password must contain at least one lowercase letter (a-z);
- Password must contain at least one uppercase letter (A-Z);
- Password must contain at least one digit (0-9);
- Password cannot be the username, cannot contain any of your names, phone number or address.