Research & Economic Development

Office of the Vice Chancellor

Guidelines for NIH Grants

ORS is ready to help you develop your NIH proposal and project budget

Remember to download a new packet every time you submit a proposal.

Download Forms for NIH Grants and Fellowships

Write NIH Proposals

Submit Your NIH Grant

NIH Peer Review

Query NIH Projects

Download Forms for NIH Grants & Fellowships

You can download the forms you need for NIH grants and fellowship from the on the NIH website.

The most commonly used forms and applications for NIH grants (Grant Application Form SF-424, PHS-398 and the Grant Progress Report PHS-2590) are available there, along with other NIH forms that you’ll need to report, manage, or close your NIH grant.

WARNING: Some forms are only for paper submissions while others can only be used in an SF424 electronic submission

ORS can assist you in determining what forms are needed for submission to NIH.  Download grant forms from the NIH website.

Hints for Forms:

  • Download the correct packet.
  • Heed the special character language from NIH, found in the SF424 Application Guide.
  • Remember to include the eRA Commons user name in the credential field on the Senior Key Personnel page for PI and co-PI.
  • Use PHS EIN #1436003859A7

Write Proposals for NIH Grants

Sample NIH Proposals
Several R01 and R21/33 applications that can be reviewed along with the Summary Statements.

NIH Grant Writing Tips
Several NIH institutes post writing guides to help you plan and write your grant application.

NIH Regional Seminars on Program Funding and Grants Administration
Twice a year, NIH hosts regional seminars to help demystify the application and review process, clarify Federal regulations and policies, and highlight current areas of special interest or concern. The seminars are appropriate for grants administrators, new researchers, and graduate students.

NIH Salary Cap
Effective January, 2018, NIH restricts the amount of direct salary to be charged to on a new NIH proposal to Executive Level II of the Federal Executive Pay scale, or $189,600.  For proposals where any salary exceeds the cap, a cost sharing budget included on the PeopleSoft Signature pages at the time of proposal, to cover what NIH does not. 

For example, if Dr. Faculty has a full time appointment, is committing 10% effort on the project and has a base salary of $200,000.  The salary proposed from the NIH budget is $18,960(10% X $189,600).  The salary to be cost shared is $1,040 ($200,000-$189,600 X 10%).  Ultimately, the paid salary plus the cost share salary equals 10% of the base salary ($18,960 +$1,040 = $20,000 or 10% of the base salary of $200,000).


Submit Your NIH Grant for Review

NIH proposals cannot be submitted by the PI: they must be submitted by ORS.
A username and password are not necessary to download an application package from or submit an application.  Email us your completed application to and we will submit it to NIH.

  • You cannot submit a grant proposal to NIH until you have an eRA Commons’ account that is affiliated with UMKC.

What is eRA Commons?

eRA Commons is NIH’s electronic system for grants administration. A Commons user ID is required to submit proposals.  Registering with eRA Commons allows ORS to submit your application electronically and allows you to see the status of your grant and summary statements.


NIH Peer Review

Center for Scientific Review
NIH's Center for Scientific Review coordinates the peer-review process. The website lists, among other information, the meeting dates of the study section to which your proposal has been assigned.

Peer Review Policies & Practices

Review detailed and up-to-date information about NIH’s peer review policies and practices.


Query NIH Projects

The NIH RePORTER is a tool you can use to query NIH proposals and projects on expenditures and results. It presents pre-configured reports and allows you to customize reports by defining your own query.


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