Research & Economic Development

Office of the Vice Chancellor

Subcontract Part of Your Federal Project

Please keep ORS informed and updated about all pertinent subcontract information. 
When UMKC is the lead or prime organization, you will need to send ORS the following  information from the subcontracting institution at the same time you send in your PeopleSoft pages.

1. Signed Letter of Intent to Create a Subcontract

The subcontracted institution will need to complete and submit a Letter of Intent to Form Subcontract on the institution’s own letterhead. (If applicable, the subcontracted institution may use its own standard Letter of Intent.)

The Letter of Intent should be signed by an official who is authorized to obligate resources.  The letter should address the entity's ability to follow the PHS regulations regarding financial conflicts of interest.

2. A detailed budget for the subcontracting work, including a budget narrative

Remember that all subcontract costs (indirect and direct) are direct costs for UMKC and your research project.

The subcontractor may include indirect costs in their budget only if the subcontractor has a federally approved F&A rate.

3. The scope of work from the subcontracting institution

4. The subcontracting institution's federally negotiated F&A agreement letter

Ask the subcontracted institution to submit a copy of its F&A (indirect cost) agreement. 

If your proposal is going to a federal agency and your subcontractor is not in compliance with Public Health Service (PHS) regulations on Responsibility of Applicants for Promoting Objectivity in Research for which PHS Funding is Sought (42 C.F.R. Part 50, Subpart F) and Responsible Prospective Contractors (45 C.F.R. Part 94), we will need the following items, as well.

1.  Conflict of Interest mini-course Curriculum Completion Report

UMKC has contracted with Collaborative Institutional Training Initiative (CITI) to provide investigators conflict of interest training.  In order to receive this report, you will need to complete the mini-course by logging into CITI.  Choose UMKC as your affiliated institution.

2.  A Signed Financial Disclosure Form for All Key Personnel.