Once an award is received and an account has been established, your business staff can start charging expenditures to your account.
An entry delegate is an inividual authorized to create and modify travel authorizations, cash advances, and expense reports. One or more delegates can be set up by following these instructions.
Reconcile your account
The principal investigator or your fiscal officer must verify that the charges made to your project account each month are accurate, reasonable, and allowable
Review federal guidelines for project management
The Office of Management and Budget (OMB) leads the development of government-wide policy to assure that federal grants are managed properly and that federal dollars are spent in accordance with applicable laws and regulations.
OMB’s policy documents distributed—or Circulars—give instruction on a variety of topics, including the administration of federal grants and cooperative agreements. The OMB Circulars only apply to federal or federal pass through awards. The circulars do not apply to awards from non-federal sources.
Although there are approximately 30 OMB Circulars in seven specialized areas, these three Circulars, categories under Educational and Nonprofit Institutions,” apply to UMKC:
OMB Circular A-110 : Uniform Administrative Requirements for Grants and Other Agreements; this Circular sets forth the standards for recipients of federal funds.
OMB Circular A-21 : Cost Principles for Educational Institutions; this Circular provides guidance to help recipient institutions determine if specific costs are allocable, allowable, and reasonable.
OMB Circular A-133 & Supplement : Audits of States, Local Governments, and Nonprofit Organizations (06/24/1997, includes revisions published in Federal Register 06/27/03); this Circular establishes the requirements for an audit to determine compliance with Circulars A-21 and A-110.
Managing NIH Grants
Keep up to date with the policy for NIH grants with these links:
Managing NSF Grants
The NSF Award and Administration Guide (January 2011) provides the most detailed information about managing NSF awards. This is the main source that divisional or university administrators should consult with questions regarding an award.
® In recent years, this guide has been updated rather frequently. Search NSF’s publication database to find the most up-to-date guidelines.
Code of Federal Regulations
The Code of Federal Regulations
(CFR) houses the general and permanent rules published in the Federal Register by the executive departments and agencies of the Federal Government. Each volume of the CFR is updated once each calendar year and is issued on a quarterly basis