When a grant or contract is awarded in response to a proposal, the sponsor expects the research project to be carried out according to the proposed scope of work and within the approved budget.
However, the route of research is often uncertain and circumstances change. When you need to make changes to your project or budget, be aware the sponsors require prior approval—and the requirements to secure that approval vary widely. Some sponsors and funding agencies are very restrictive; others allow wide latitude for changes that benefit the project.
- Grants and contracts are legal documents made with the university. Consequently, any changes or modifications must be approved by UMKC’s Associate Vice Chancellor for Research before those requests are sent to the funding agency. Contact your post-award administrator as you prepare your change request.
Document project changes
Principal Investigators (PIs) are responsible for maintaining written justification that changes are scientifically necessary and appropriate.
Be sure to:
- correlate expenditure to successful completion of the project
- justify project changes in terms of the science or programmatic needs
- systematically maintain justifications in the file
Modify NIH and NSF grants
Some changes can be accomplished at the campus level.
The National Institutes of Health (NIH) "expanded authorities," for example, allow numerous decisions to be made at the campus level. See PHS Grants Policy Statement on Expanded Authorities for more information. Your award notice from NIH will indicate if the expanded authorities apply.
The National Science Foundation (NSF) and many other federal granting agencies have implemented similar regulations.