Research & Economic Development

Office of the Vice Chancellor

Pre-Award-flowchart.r

UMKC Sponsored Programs, Pre-Award, is dedicated to supporting UMKC faculty and staff with the development and submission of quality proposals and contracts that are both technically and administratively compliant with sponsor and campus requirements. The goal of submitting the highest quality proposal is accomplished through a strong collaboration between researchers and research administration staff.

Located in the Office of Research Services, Pre-Award staff are assigned to each UMKC Division/School/College or unit to serve as a primary point of contact and to help facilitate the overall grant process while balancing the need for institutional and sponsor regulatory compliance. We are here to help you.

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 Funding Opportunities      
  • For a listing of internal and external funding sources 
   
 Proposals and Grants      
   
 Navigating through PeopleSoft Pages
   
 Negotiating Financial Contracts    
 iThenticate    
     

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PROPOSAL PREPARATION DUTIES

 

Duty Principal Investigator (PI)'s Responsibility Sponsored Programs Responsibility
Obtain and follow agency guidelines for submission X X
Notify OSP of intent to submit proposal X
Review RFP/RFQ terms & conditions X X
Determine and obtain required forms X X
Determine F&A and fringe benefit rate X X
Develop budget including any cost share X X
Complete Conflict of Interest form*, if necessary X
Provide DeptID authorization for all campus cost share commitments X
Email budget and justification to OSP for review X
Prepare Proposal Signature Routing Sheet (ePSRS) Upon Request
Assemble and review final proposal X
Prepare proposal cover letter X
Obtain University authorization on proposal & submit to sponsor X
Complete the Departmental Guarantee Form**, if needed X

*Conflict of Interest

**Departmental Guarantee Form (Pre-Award Request Form)



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Sub-Contracting

A subcontract is a contract between University of Missouri Kansas City (UMKC) and another entity in the performance of a prime contract. These contracts can be for materials, equipment, or services and may require negotiation. The following are two (2) different types of subcontracts.

  1. UMKC is the subcontractor—we receive a subcontract to partially complete work of a prime award given to another institution or company.
  2. UMKC is the prime contractor—we issue a subcontract to another institution or company for work to be performed under the University's prime award. 
SUBCONTRACT FORM 

The subcontract document will help OSP expedite your project. Specific information pertinent to the subcontractor is included in the document (project period, amount, invoicing instructions, and prime award terms and conditions). When completed, we will forward it to the subcontractor for signature. When the document is fully executed by both parties, all subcontract invoices will be processed by OSP for payment.

RESEARCH AGREEMENT 

Please contact OSP for additional information about this contract and to begin the negotiation process.

NON-UNIVERSITY FACILITIES USE AGREEMENT  

Please contact OSP for additional information about this contract and to begin the negotiation process with non-University organizations/individuals.

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