Research & Economic Development

Office of the Vice Chancellor

Pre award cycle


To help ensure the agency guidelines are followed and submission deadline is met, the proposal including budget, PSRS and all other required forms must be submitted to OSP one business day prior to the funding agency deadline. 

Note: Our office cannot guarantee submission unless all required documents are received in the office 3 business days prior to the submission deadline.



Duty Principal Investigator (PI)'s Responsibility Office of Sponsored Programs (OSP)'s Responsibility
Obtain and follow agency guidelines for submission X X
Notify OSP of intent to submit proposal X
Review RFP/RFQ terms & conditions X X
Determine and obtain required forms X X
Determine F&A and fringe benefit rate X X
Develop budget including any cost share X X
Complete Conflict of Interest form*, if necessary X
Provide DeptID authorization for all campus cost share commitments X
Email budget and justification to OSP for review X
Prepare Proposal Signature Routing Sheet (ePSRS) Upon Request
Assemble and review final proposal X
Prepare proposal cover letter X
Obtain University authorization on proposal & submit to sponsor X
Complete the Departmental Guarantee Form**, if needed X

*Conflict of Interest

**Departmental Guarantee Form (Pre-Award Request Form)


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A subcontract is a contract between University of Missouri Kansas City (UMKC) and another entity in the performance of a prime contract. These contracts can be for materials, equipment, or services and may require negotiation. The following are two (2) different types of subcontracts.

  1. UMKC is the subcontractor—we receive a subcontract to partially complete work of a prime award given to another institution or company.
  2. UMKC is the prime contractor—we issue a subcontract to another institution or company for work to be performed under the University's prime award. 

The subcontract document will help OSP expedite your project. Specific information pertinent to the subcontractor is included in the document (project period, amount, invoicing instructions, and prime award terms and conditions). When completed, we will forward it to the subcontractor for signature. When the document is fully executed by both parties, all subcontract invoices will be processed by OSP for payment.


Please contact OSP for additional information about this contract and to begin the negotiation process.


Please contact OSP for additional information about this contract and to begin the negotiation process with non-University organizations/individuals.

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